Let Us Simplify Your Payroll Transition

Payroll processing – a straightforward and reliable bureau service

Payroll processing solutions that fit your business. That’s what we have been delivering for our clients since 1994.
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What does payroll processing include?

 We like to deliver all aspects of the service that you need, but with options that can be tailored to your needs. You can choose how to engage with us.

Payroll set up and processing at each pay run

  • Including all types of pay and benefits, whether they are the same each time (salary) or variable. Regular, overtime and variable pay.
  • Weekly, fortnightly, 4-weekly, or monthly payroll processing, or any combination.
  • Calculating all necessary deductions – pension contributions, tax, NI, student loans, arrestments/attachment of earnings, etc.
  • A variety of payroll reports, and we can produce bespoke reports on request.

Compliance

  • Management of all statutory responsibilities.
  • Calculation of your tax and National Insurance bill.
  • National Minimum Wage compliance and monitoring of changes due to apprenticeship progression or the age of employees.
  • Monitoring and management of auto-enrolment responsibilities. This includes opt-outs, when to opt people back in, and people newly triggering enrolment due to salary and hours worked.

Statutory payments

DCS applies the rules for sick leave, parental leave, and statutory entitlements. You stay on the right side of the law without extra paperwork or the need to spend hours researching the rules.

Statutory payments include:

  • Statutory Sick Pay (SSP)
  • Statutory Maternity Pay (SMP), Statutory Paternity Pay (SPP), Statutory Adoption Pay (SAP) and others.

We also manage optional payments such as Give As You Earn (GAYE) and contractual payments like Occupational Maternity Pay (OMP) and Occupational Sick Pay (OSP).

We’ll ensure these are calculated correctly and paid.

Holiday pay administration

DCS can calculate holiday pay accrued for each worker and track leave taken (assuming that data is shared with us). There are various ways to calculate holiday entitlement/pay depending on the circumstances and choices made by the employer. Some of these include the average wage holiday rule or clients’ own specific holiday rules (where entitlement is provided beyond the statutory minimum).

Effective holiday pay administration is important to workers because it means they know what they have used and have remaining, what they can carry over, and they can be sure that their leave or pay in lieu of leave has been properly handled.

Administration of court orders in payroll

DCS will handle the administration of any court orders/attachment of earnings and can make payment to the appropriate agencies if you are using our BACS facilities.

Student loans processing

We will accurately manage student loan payments for all those to whom this applies, across the various schemes that have operated since student loans (and postgraduate loans) were introduced.

Payslips and documents

Employee payslips, P60s, and P45s are securely delivered via our payroll portal. DCS can also accommodate employees who have no internet access by sending them in alternative ways.

We can produce P11Ds for expenses if necessary. Many clients use our PBIKS service instead.

Starter and leaver administration

As standard, we handle any starter and leaver administration. This means adding new team members to the payroll, ensuring they are paid on time. Updating tax codes on employees directly from the HMRC Gateway. Producing and processing P45s, and filing leaving dates with HMRC.

Our employee starter and leaver administration service is a seamless part of our payroll processing. Of course, this depends on communication with you, which is why we focus on efficient systems and effective communication with our friendly team.

RTI filing at every pay run

DCS submits all statutory in-year and year-end HMRC reports, so your records stay accurate, and your business avoids penalties.

This is done through Real Time Information (RTI). It is an obligation of all employers for every employee at every pay run.

There are various software products available that can process RTI. All of them require some level of technical payroll knowledge.

Management reports with every payroll

You receive informative reports at every pay run. You can also access your management reports anytime via our payroll portal.

Management reporting includes

  • A statement of the gross and net pay of all employees and any deductions.
  • A list of payments to be made.
  • Payroll reconciliation report. It shows the payslip totals for PAYE, employer NI, pay rates used, holiday pay, number of employees and total paid.

You can also have:

Holiday pay tracking of amounts accrued and paid.

  • Bespoke reports for management, for example, job costing analysis, branch, site and department costings, ledger reports, employment trend analysis, and pension reports.

HMRC enquiry management

We can take on the sometimes time-consuming task of dealing with HMRC, DWP, and The Pensions Regulator on your behalf.

We also liaise with your accountant and auditors, if you have them, and other regulators as appropriate. Anything that an in-house payroll department would do. We are well-placed to do this for you as we have all of the correct information to hand.

We will receive and action P6 Coding Notices (tax code changes), which typically come in batches at the start of the tax year (if tax thresholds have been changed) but can also come at any time throughout the year due to changes in personal circumstances.

We have signed up to the new HMRC service, by which they communicate electronically and commit to resolving queries within 20 working days. It beats calling and waiting on the line for hours.

Access to documents at any time

Employers can see their payroll reports, and employees can access their payslips at any time through the portal.

Get In Touch With DCS Payroll Today!

Get a quote based on your company’s exact needs. Just fill in the form below:

Which of the following payrolls do you have? (tick box)
Do you require (auto-enrolment) workplace pension administration?
Do you require BACS payments?